How far in advance should you start with Bierblock?

Ideally 1–2 weeks before the festival: add items, configure tables, set up stations, demo run with volunteers.

Can I use Bierblock for planning and for the day itself?

Bierblock is made for live operation at the festival, not advance planning. For planning use your usual tools.

How do I share the Bierblock link with volunteers?

Via WhatsApp, QR code at the start of the shift or by email in advance. The link leads directly to the ordering interface.

Do all volunteers need to be online at the same time?

No. Every waiter can order independently. The bar sees all orders in real time.

Can I use Bierblock for kitchen staff too?

Yes. Create a kitchen station that only sees food orders.

What happens to the data after the festival?

Your data stays stored in the account. The event can be copied for the next festival.

Practical guide for fire brigades

Organising Fire Brigade Festivals: What Really Matters

Organising a fire brigade festival takes months of preparation. So that everything runs smoothly on the day, bar, kitchen and waiters must be well coordinated — ideally digitally.

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The Problem

Three stumbling blocks when organising a fire brigade festival

Planning goes well. But on the day itself there are always three typical problems.

Bar is not prepared.

Menu unclear, no table assignment, no shared plan — the first chaos starts before the first guest arrives.

Volunteer coordination breaks down.

Who serves where? Who takes a break when? Without a system there are gaps and overloads.

Communication between kitchen and bar is missing.

Food ready but nobody knows it needs to be picked up. Waiting times, dissatisfied guests.

The Solution

Well organised with Bierblock

Bierblock solves the communication problems at fire brigade festivals — and makes preparation simpler.

Set up menu in advance

Add drinks and food to Bierblock beforehand — waiters can start immediately on the day.

Assign stations

Bar, kitchen, side bar — each station only sees its relevant orders.

Invite volunteers via link

Send QR code or link to volunteers — no training, no app download needed.

Evaluate after the festival

What went well? What was too little? The report helps at the next festival.

Benefits at a glance

What you gain with Bierblock.

Preparation takes 30 minutes
Invite volunteers via link
Clear station assignment
Kitchen-bar communication automatic
Report for future festivals

FF Kirchham: From planning to wrap-up

FF Kirchham used Bierblock for the first time at their parish festival. Preparation: 20 minutes. On the day: no notes, no shouting chaos. Afterwards: clear report for the next festival.

Frequently asked questions

What organisers often ask.

Everything about setup, usage and costs.

How far in advance should you start with Bierblock?: Ideally 1–2 weeks before the festival: add items, configure tables, set up stations, demo run with volunteers.
Can I use Bierblock for planning and for the day itself?: Bierblock is made for live operation at the festival, not advance planning. For planning use your usual tools.
How do I share the Bierblock link with volunteers?: Via WhatsApp, QR code at the start of the shift or by email in advance. The link leads directly to the ordering interface.
Do all volunteers need to be online at the same time?: No. Every waiter can order independently. The bar sees all orders in real time.
Can I use Bierblock for kitchen staff too?: Yes. Create a kitchen station that only sees food orders.
What happens to the data after the festival?: Your data stays stored in the account. The event can be copied for the next festival.